Malipo Popote Solutions — How can you compare ERP vendors using the same evidence?
Reviewed: 2026-10-15

Planning worksheet. Examples are illustrative, not deployed client results.

Give each shortlisted supplier the same tasks and anonymized sample records. Record demonstrated, configurable, custom-development and unavailable capabilities separately. A weighted total must not hide a failed mandatory requirement.

[ ] Task / business owner / priority: ____________________
[ ] Supplier / demonstrated capability / evidence link: ____________________
[ ] Mandatory gap / remediation / deadline: ____________________
[ ] Migration source / control total / acceptance owner: ____________________
[ ] Implementation and recurring costs / exclusions: ____________________
[ ] Data export / ownership / support / shortlist decision: ____________________

Decision comparison
Criterion | Evidence to request | Decision rule
Workflow fit | Complete a representative task and correction | Mandatory task must work or have an agreed delivery scope
Access control | Attempt the task with the wrong role | Unauthorized action must be blocked
Migration | Trial import with totals and exceptions | Named owner signs off reconciled results
Ownership and support | Written access, export and support terms | Resolve exclusions before selection

Open questions / owner / due date:

Evidence / acceptance decision:

Sources:


Reference page: /resources/choosing-custom-erp-kenya/